Admin Task Timesavers You’ll Wish You Thought of Sooner

Admin can take up a disproportionate amount of time when you’re running a business, but it doesn’t have to. With savvy solutions, you can minimise the amount of time you spend undertaking administrative tasks and devote your time to core business issues instead. After all, why spend time carrying out repetitive admin when you could be growing your enterprise? For inspiration, take a look at these admin task timesavers and increase your business efficiency today:

1. Use a Task Management System

When you have an endless list of things to do, don’t simply start working from the top down. You’ll get bogged down with low priority admin tasks, while more important issues go unresolved. A task management system can be as simple as highlighting the things on your list that are most important, but dedicated software and apps are usually more effective. By continually updating your to do list and ranking tasks by priority, you can ensure that you don’t spend an inordinate amount of time dealing with admin.

2. Implement a CRM Platform

Many administrative tasks are related to your customers, which is why a CRM platform can be so beneficial. A customer relationship management system ensures all customer-related data is stored in a centralised location. With user access settings, you can ensure that staff can view and modify the data as needed.

Additionally, you can use automation to reduce workloads and facilitate customer interactions. Another advantage of CRM platforms is the level of security they offer. At a time when businesses are under increasing pressure to improve data security, having built-in GDPR compliance can reduce the number of admin tasks you have to deal with.

3. Work with a Business Adviser

A business adviser can evaluate your in-house processes with an objective eye and help you to streamline your organisation. Choosing a company that can offer a wide range of advisory services, like Azets.co.uk, will ensure you can access the specialist assistance you need at any time. With more than 6,500 professionals in their network, you can tap into a wide range of resources and access business improvement services, financial planning advice, banking consultancy and much, much more.

4. Facilitate File Sharing

In today’s digital world, much of the administrative tasks you undertake will be electronic. This means you’ll need to share files with colleagues and customers on a regular basis. Of course, you’ll need do this securely, so look for solutions that provide data encryption and eradicate data leakage.

Software designed to enhance collaboration can be a great way to share files securely and efficiently, particularly if you want to be able to view and update files in real-time. Whether you’re working on an in-house project with a remote-based colleague or sending a sales proposal to a prospective client, having access to dedicated file sharing facilities will save you time and effort.

5. Automate Document Creation

Instead of repeatedly creating new documents, why not automate document production instead? This ensures you’ll always have access to the files you need, and you won’t have to waste time producing the same files time and time again. With customisable templates, you can ensure that all staff have access to the documents they need at any time. In addition to this, you can use automation tools to update documents with data pulled from other sources and platforms.

Increase Efficiency with Business Automation

Technology has already revolutionised the business landscape and a new era of automation is set to make things even simpler. With artificial intelligence and custom algorithms, many of the administrative tasks you’re currently undertaking will no longer be necessary in the near future. By embracing the latest tech solutions, getting specialist advice and taking a proactive approach to increasing organisational efficiency, you can drastically reduce the time you spend on admin and redirect it to more profitable endeavours.